Firstly, What is Leave and Leave Management?

Leave generally means to go away from. Leave management (or time-off management) contains the processes and policies that surrounds the management of an employee’s time off request, such as holidays, sick leave, vacation, and parental leave. Leave management is a primary and compulsory component of the HR department’s responsibilities out of many others. Automating Leave management is an essential activity that can eases pain in any organization of all level and field.

It’s a slow Monday morning and nothing seems to be working well. Calls are left unanswered and requests and inquiries haven’t been responded to. To make matters worse, your 12’o clock just waltzes into the boardroom without being properly logged in.

Apparently, you’re not on the cast of a cheap armageddon movie. It’s just that key client service and customer happiness staff are all on leave. You go through your spreadsheets and emails to find the leave management folder and scour through all the paperwork to understand the client’s request, but this takes hours, leaving the customer feeling frustrated with your organization’s service.

Truthfully, this scenario shouldn’t ever happen in your organization, especially in 2021. There are now platforms and solutions that now ensure leave management can now be a piece of cake for your HR personnel. These advances have helped reduce human error, improve payroll processing, and alleviate the headaches it used to give employers. With automation, managers will find it easier to handle leaves, process applications, view leave history, and ensure adherence to company policy. With everything a click away, it would bring in a lot of transparency to the system as well. Don’t just take our word for it, try a free demo here.

Still, doubting? Here’s a list of reasons why automating leave management will be the solution to all your problems:

 

• Save Valuable Time and Energy

The time your HR spends on sorting and pursuing each employee’s leave requests, updating their leave calendars, and ensuring that line managers are informed of employee leave can be better spent on other more productive HR tasks.

With leave management software, the process is automated, the employee applies for time off, the managers are notified, the leave is approved or rejected.

Employees are notified about the status of their request and can see their balance leave days on a dashboard without having to chase down HR.

 

• Reduce Manual Errors and Improve Errors 

With all the information available to both managers and employees, automated leave management systems are more transparent. They both have access to the leave balance, leave history, and leave application status of an employee. This approval and rejection process has more visibility this way.

Also, as with the scenario above, manual computation of tasks can be rife with errors and will result in inconsistencies that can be harmful.

 

• Ensures Adherence to Company Policies 

The system can be used to convey leave policy information. Employees can access information like the number of permissible leaves, holiday calendar management as per location, long leave policies, and more. All of this information can be further modified to suit specific policies of the organization.

 

• Implement Discipline 

Automated leave tracking tools make for a transparent system. One that adheres to company policy and local labor laws. They ensure that employees and managers use the system without any shades of grey. It takes nepotism, for instance, out of the equation.

Being the manager’s favorite will no longer mean extra leaves. Nor can a manager deny an employee leave on baseless grounds. Employee attendance can also be expected to improve as employees will be aware of the consequences of not adhering to the policy.

How Swifta ERP can help

Our bespoke and fully customizable HR module is an all-in-one HR software that helps you streamline and manage your HR seamlessly and effectively. It comes with a leave management unit that helps you plan, track and manage employee time off at the click of a button.

You can also connect time off with payroll to eliminate disbursement errors, create and update custom leave types to reflect your company policies and regulations, and easily generate leave reports in one place.

Sounds like what you need? Schedule a demo today and let’s start your productivity journey.